Senior Sales Support Administrator

Proudly Serving NYC for Over 20 Years

The Senior Sales Support Administrator provides assistance and support for the development and growth of the sales team.

The ideal candidate will be a highly process-driven individual with a strong work ethic, high attention to detail, strong communication and analytical skills. This individual will work closely with sales, operations and the estimating team to accurately put together proposals and bids. Knowledge of Microsoft excel is a must. If you possess these strong administrative skills, thrive in a fast-paced environment and have an interest in working in the Commercial Real Estate Industry, then this could be an excellent opportunity for you.

Responsibilities:

  • Handle high level administrative support
  • Oversee the administration team
  • Review bid documents and specifications as needed, while communicating with clients to ensure all requests are met
  • Assist with preparing detailed and accurate cost estimates and final bid pricing
  • Organize all accepted work for the sales team
  • Compose professional letters to clients on a frequent basis
  • Compose proposals and contracts addressed to clients
  • Coordinate with the operations and scheduling team upon acceptance of jobs
  • Coordinate with accounting regarding billing
  • Track and manage proposals, contracts, sales notes and reports
  • Provide Certificates of Insurance and Workers’  Compensation coverage upon client request
  • Arrange conference calls and meetings
  • Complete monthly expense reports
  • Communicate with clients on a daily basis
  • Provide any necessary updates to clients
  • Act as a liaison between the executive and all internal and external teams

Qualifications:

  • Excellent administrative and advanced computer skills including Microsoft Excel
  • Previous experience as a Senior Executive Assistant or similar role
  • Has leadership experience
  • You are a resourceful, reliable, independent, multi-tasker who sees tasks and projects through to completion
  • Possess the highest level of organization skills and project management skills with strong attention to detail and effective time management
  • Ability to work in a fast-paced environment
  • Ability to take clear direction and work diligently and efficiently
  • Positive Attitude