Sales Support Administrator

Proudly Serving NYC for Over 20 Years

We are seeking a candidate who will provide administrative support to the sales team. The ideal candidate will be a highly process-driven individual with a strong work ethic, high attention to detail, strong communication and analytical skills. This individual will work closely with sales and operations to accurately put together proposals. Knowledge of Microsoft excel is a must. If you possess these strong administrative skills, thrive in a fast-paced environment and have an interest in working in the Commercial Real Estate Industry, then this could be an excellent opportunity for you.

Responsibilities:

  • Assist in the administrative duties of the sales team
  • Compose professional letters to clients on a frequent basis
  • Compose proposals and contracts addressed to clients
  • Coordinate with the operations and scheduling team upon acceptance of jobs
  • Coordinate with accounting regarding billing
  • Track and manage proposals, contracts, sales notes and reports
  • Provide Certificates of Insurance and Workers’  Compensation coverage upon client request
  • Review contracts and specifications as needed, while communicating with clients to ensure all requests are met
  • Assist with preparing detailed and accurate cost estimates 
  • Arrange conference calls and meetings
  • Complete monthly expense reports
  • Communicate with clients on a daily basis
  • Provide any necessary updates to clients
  • Act as a liaison between the executive and all internal and external teams

Qualifications:

  • Excellent administrative and strong computer skills including Microsoft Excel
  • Previous experience as an Executive Assistant or Administrative Assistant
  • You are a resourceful, reliable, independent, multi-tasker who sees tasks and projects through to completion
  • Ability to work in a fast-paced environment
  • Ability to take clear direction and work diligently and efficiently
  • Extreme attention to detail
  • Strong organizational skills
  • Ability to prioritize and multitask
  • Positive Attitude